View source for Proposed Rules of Order UXC Meetings


<big>Proposed Rules of Order for the IDESG User Experience Committee Meetings</big> <br>
'''Meetings are bi-weekly (or weekly by agreement): Tuesdays @ 12noon ET, 9am PT'''

'''Rules on Agenda'''

The agenda will sent to the listserv and posted on the UX Committee’s wiki by 3:00 p.m.  EST/12:00 p.m. PST on the Friday before the following Tuesday meeting for the next meeting.

Participants may suggest items for inclusion in the agenda to the chair until 5:00 p.m. EST/2:00 p.m. PST on the Monday before the Tuesday meeting.

The agenda will include: <br>
•	Items for discussion with time blocks (i.e., Presentation on user experience research 45 minutes) <br>
•	Notice of decisions to be made at the meeting (for example, Discussion of Methodology A and Vote on Approval) <br>

'''Rules of the meeting'''

All participants should have an opportunity to speak on a topic. To make sure that occurs, participants will: <br>
•	Ask to be recognized by the chair or vice chair by either sending a message in chat, raising hand in webinar or asking for time <br>
•	Not speak more than twice on a single topic until everyone has spoken <br>
•	Keep comments at 3 minutes or under (a representative from the Secretariat will serve as timekeeper) <br>
•	Respect the time limits on the agenda <br>
•	Discuss topics in a respectful and professional manner <br>

If the discussion time for an agenda item is ending, a participant may request more time for the topic.  The participants will vote this motion on and, if approved by a majority vote, discussion will continue.  If not approved, discussion is ended.  

Participants may also make a motion to continue the discussion by placing the item on a future agenda. 

Decisions taken during the meetings will be done by vote of the participants and will be recorded in the minutes.  Note: the agenda will note any votes that are planned.