Proposed Rules of Order UXC Meetings: Difference between revisions

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<big>Proposed Rules of Order for the IDESG User Experience Committee Meetings
<big>Proposed Rules of Order for the IDESG User Experience Committee Meetings
</big>
</big>
<sup>Meetings are bi-weekly (or weekly by agreement): Tuesdays @ 12noon ET, 9am PT
""Meetings are bi-weekly (or weekly by agreement): Tuesdays @ 12noon ET, 9am PT""
</sup>


'''Rules on Agenda""
'''Rules on Agenda""
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Participants may suggest items for inclusion in the agenda to the chair until 5:00 p.m. EST/2:00 p.m. PST on the Monday before the Tuesday meeting.
Participants may suggest items for inclusion in the agenda to the chair until 5:00 p.m. EST/2:00 p.m. PST on the Monday before the Tuesday meeting.


The agenda will include:
The agenda will include: <br>
• Items for discussion with time blocks (i.e., Presentation on user experience research 45 minutes)
• Items for discussion with time blocks (i.e., Presentation on user experience research 45 minutes) <br>
• Notice of decisions to be made at the meeting (for example, Discussion of Methodology A and Vote on Approval)
• Notice of decisions to be made at the meeting (for example, Discussion of Methodology A and Vote on Approval) <br>


""Rules of the meeting""
""Rules of the meeting""


All participants should have an opportunity to speak on a topic. To make sure that occurs, participants will:
All participants should have an opportunity to speak on a topic. To make sure that occurs, participants will: <br>
• Ask to be recognized by the chair or vice chair by either sending a message in chat, raising hand in webinar or asking for time
• Ask to be recognized by the chair or vice chair by either sending a message in chat, raising hand in webinar or asking for time <br>
• Not speak more than twice on a single topic until everyone has spoken
• Not speak more than twice on a single topic until everyone has spoken <br>
• Keep comments at 3 minutes or under (a representative from the Secretariat will serve as timekeeper)
• Keep comments at 3 minutes or under (a representative from the Secretariat will serve as timekeeper) <br>
• Respect the time limits on the agenda
• Respect the time limits on the agenda <br>
• Discuss topics in a respectful and professional manner
• Discuss topics in a respectful and professional manner <br>


If the discussion time for an agenda item is ending, a participant may request more time for the topic.  The participants will vote this motion on and, if approved by a majority vote, discussion will continue.  If not approved, discussion is ended.   
If the discussion time for an agenda item is ending, a participant may request more time for the topic.  The participants will vote this motion on and, if approved by a majority vote, discussion will continue.  If not approved, discussion is ended.   

Revision as of 17:07, 14 October 2014

Proposed Rules of Order for the IDESG User Experience Committee Meetings ""Meetings are bi-weekly (or weekly by agreement): Tuesdays @ 12noon ET, 9am PT""

Rules on Agenda""

The agenda will sent to the listserv and posted on the UX Committee’s wiki by 3:00 p.m. EST/12:00 p.m. PST on the Friday before the following Tuesday meeting for the next meeting.

Participants may suggest items for inclusion in the agenda to the chair until 5:00 p.m. EST/2:00 p.m. PST on the Monday before the Tuesday meeting.

The agenda will include:
• Items for discussion with time blocks (i.e., Presentation on user experience research 45 minutes)
• Notice of decisions to be made at the meeting (for example, Discussion of Methodology A and Vote on Approval)

""Rules of the meeting""

All participants should have an opportunity to speak on a topic. To make sure that occurs, participants will:
• Ask to be recognized by the chair or vice chair by either sending a message in chat, raising hand in webinar or asking for time
• Not speak more than twice on a single topic until everyone has spoken
• Keep comments at 3 minutes or under (a representative from the Secretariat will serve as timekeeper)
• Respect the time limits on the agenda
• Discuss topics in a respectful and professional manner

If the discussion time for an agenda item is ending, a participant may request more time for the topic. The participants will vote this motion on and, if approved by a majority vote, discussion will continue. If not approved, discussion is ended.

Participants may also make a motion to continue the discussion by placing the item on a future agenda.

Decisions taken during the meetings will be done by vote of the participants and will be recorded in the minutes. Note: the agenda will note any votes that are planned.