Proposed Rules of Order UXC Meetings: Difference between revisions
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<big>Proposed Rules of Order for the IDESG User Experience Committee Meetings | <big>Proposed Rules of Order for the IDESG User Experience Committee Meetings | ||
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""Meetings are bi-weekly (or weekly by agreement): Tuesdays @ 12noon ET, 9am PT"" | |||
'''Rules on Agenda"" | '''Rules on Agenda"" | ||
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Participants may suggest items for inclusion in the agenda to the chair until 5:00 p.m. EST/2:00 p.m. PST on the Monday before the Tuesday meeting. | Participants may suggest items for inclusion in the agenda to the chair until 5:00 p.m. EST/2:00 p.m. PST on the Monday before the Tuesday meeting. | ||
The agenda will include: | The agenda will include: <br> | ||
• Items for discussion with time blocks (i.e., Presentation on user experience research 45 minutes) | • Items for discussion with time blocks (i.e., Presentation on user experience research 45 minutes) <br> | ||
• Notice of decisions to be made at the meeting (for example, Discussion of Methodology A and Vote on Approval) | • Notice of decisions to be made at the meeting (for example, Discussion of Methodology A and Vote on Approval) <br> | ||
""Rules of the meeting"" | ""Rules of the meeting"" | ||
All participants should have an opportunity to speak on a topic. To make sure that occurs, participants will: | All participants should have an opportunity to speak on a topic. To make sure that occurs, participants will: <br> | ||
• Ask to be recognized by the chair or vice chair by either sending a message in chat, raising hand in webinar or asking for time | • Ask to be recognized by the chair or vice chair by either sending a message in chat, raising hand in webinar or asking for time <br> | ||
• Not speak more than twice on a single topic until everyone has spoken | • Not speak more than twice on a single topic until everyone has spoken <br> | ||
• Keep comments at 3 minutes or under (a representative from the Secretariat will serve as timekeeper) | • Keep comments at 3 minutes or under (a representative from the Secretariat will serve as timekeeper) <br> | ||
• Respect the time limits on the agenda | • Respect the time limits on the agenda <br> | ||
• Discuss topics in a respectful and professional manner | • Discuss topics in a respectful and professional manner <br> | ||
If the discussion time for an agenda item is ending, a participant may request more time for the topic. The participants will vote this motion on and, if approved by a majority vote, discussion will continue. If not approved, discussion is ended. | If the discussion time for an agenda item is ending, a participant may request more time for the topic. The participants will vote this motion on and, if approved by a majority vote, discussion will continue. If not approved, discussion is ended. | ||
Revision as of 17:07, 14 October 2014
Proposed Rules of Order for the IDESG User Experience Committee Meetings ""Meetings are bi-weekly (or weekly by agreement): Tuesdays @ 12noon ET, 9am PT""
Rules on Agenda""
The agenda will sent to the listserv and posted on the UX Committee’s wiki by 3:00 p.m. EST/12:00 p.m. PST on the Friday before the following Tuesday meeting for the next meeting.
Participants may suggest items for inclusion in the agenda to the chair until 5:00 p.m. EST/2:00 p.m. PST on the Monday before the Tuesday meeting.
The agenda will include:
• Items for discussion with time blocks (i.e., Presentation on user experience research 45 minutes)
• Notice of decisions to be made at the meeting (for example, Discussion of Methodology A and Vote on Approval)
""Rules of the meeting""
All participants should have an opportunity to speak on a topic. To make sure that occurs, participants will:
• Ask to be recognized by the chair or vice chair by either sending a message in chat, raising hand in webinar or asking for time
• Not speak more than twice on a single topic until everyone has spoken
• Keep comments at 3 minutes or under (a representative from the Secretariat will serve as timekeeper)
• Respect the time limits on the agenda
• Discuss topics in a respectful and professional manner
If the discussion time for an agenda item is ending, a participant may request more time for the topic. The participants will vote this motion on and, if approved by a majority vote, discussion will continue. If not approved, discussion is ended.
Participants may also make a motion to continue the discussion by placing the item on a future agenda.
Decisions taken during the meetings will be done by vote of the participants and will be recorded in the minutes. Note: the agenda will note any votes that are planned.